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Date: 10/5/2015Board: City CommissionDocumentType: MinutesWeb Posted: 10/29/2015 9:55:36 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
OCTOBER 5, 2015 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, October 5, 2015 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Mayor

Vacant Linda Agee Commissioner Ward 1 Commissioner Ward 2

James Harrod Keith Hall Commissioner Ward 3-Vice Mayor Commissioner Ward 4

Lesa Shaw Absent Commissioner Ward 5 Commissioner Ward 6

ABSENT: Micheal Dykstra
INVOCATION The Lord’s Prayer
FLAG SALUTE Led by Commissioner Agee

AGENDA ITEM NO. 1: Consider approval of Consent Agenda:

1. Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Shawnee Municipal Authority Agenda Item No. 2.

b. Minutes from the September 21, 2015 regular meeting.

c. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority Minutes from August 20, 2015 meeting
• Shawnee Beautification Committee Minutes from August 13, 2015 meeting

d. Lake Lease Renewals/Transfers:

RENEWALS:
• Lot 8 Mosler Tract, 16312 Archery Range Rd.
Lessees: Robert Gill
• Lot 1 Green Tract, 32201 Hornbeck Rd.
Lessees: Dana and Kylie Green
• Lot 2 Green Tract, 32203 Hornbeck Rd.
Lessees: Dana and Kylie Green
• Lot 1 Skipper Tract, 16602 Archery Range Rd.
Lessees: Bob Griffin and Nyoka Griffin
• Lot 4 Mosler Tract, 16406 Archery Range Rd.
Lessees: April Hill
• Lot 2 Magnino Tract, 16504 Archery Range Rd.
Lessees: Phillip and Tammy Jennings
• Lot 3 Magnino Tract, 16508 Archery Range Rd.
Lessees: Phillip and Tammy Jennings
• Lot 8 Roewe Tract, 32303 Hornbeck Rd.
Lessees: Terri and Michael Johnson
• Lot 5 Skipper Tract, 16614 Archery Range Rd.
Lessees: Oneil Macy
• Lot 2 Mosler Tract, 16300 Archery Range Rd.
Lessees: Stanley and Barbara Malaske
• Lot 6 Green Tract, 32009 Hornbeck Rd.
Lessees: Teresa and Cody Roe
• Lot 1 Magnino Tract, 16500 Archery Range Rd.
Lessees: David Teel

TRANSFERS:
• Lot 7 Roewe Tract, 15501 Perry Rd.
From: Dalmar Ozment
To: David and Joy Griffin
• Lot 7 Eckel Tract, 15213 Eckel Rd.
From: Raymond Walker
To: Leslie and Douglas Landwert


• Lot C Hart Tract, 16009 Hart Rd.
From: Hawk Living Trust
To: Charles and Mary Shiff

e. Approve City of McLoud FY2015-2016 Budget for Wes Watkins Reservoir and Recreation.

f. Approve agreement with the Housing Authority of the City of Shawnee for supplemental police services.

Commissioner Shaw requested that Agenda Item No. 1(e) be pulled for separate consideration.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve Consent Agenda Item Nos. 1(a-f), less item 1(e). Motion carried 5-0.

AYE: Harrod, Agee, Mainord, Hall, Shaw
NAY: None

Regarding Agenda Item No. 1(e), Commissioner Shaw asked for Staff for more information regarding the item. Director of Operations James Bryce stated that this is presented annually and is in reference to the City of McLoud running the recreational portion of Wes Watkins Reservoir.
A motion was made by Commissioner Hall, seconded by Commissioner Shaw, to approve Consent Agenda Item No. 1(e). Motion carried 5-0.

AYE: Hall, Shaw, Agee, Harrod, Mainord
NAY: None

AGENDA ITEM NO. 2: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

There was no Citizens Participation.

AGENDA ITEM NO. 3: Mayor’s Proclamation:

“Fire Prevention Week”
October 4-10, 2015

Fire Chief, Dru Tischer accepted the Mayor’s Proclamation for “Fire Prevention Week” presented by Mayor Mainord.

AGENDA ITEM NO. 4: Presentation by City Manager to Employee of the Month, Chelsea Holt, Dispatch Department.

Chelsea Holt was present to accept the Employee of the Month Certificate presented by City Manager Justin Erickson.

AGENDA ITEM NO. 5: Consider Bids:

a. Main St. Streetscape Project from Beard St. to Oklahoma Ave., COS-PW-14-03 (Award)

City Manager, Justin Erickson, announced that three (3) bids were received and after review and consideration it was staff’s recommendation to award the bid to CGC, Inc. of Edmond, Oklahoma in the total amount of $3,156,371.60.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Hall, to accept staff’s recommendation and award the bid to CGC, Inc. in the total amount of $3,156,371.60. Motion carried 5-0.

AYE: Harrod, Hall, Shaw, Agee, Mainord
NAY: None

b. Emergency Generator at North Radio Tower Site (Award)

Emergency Management Director, Donald Lynch, announced that four (4) bids were received and after review and consideration it was staff’s recommendation to award the bid to Imajenus of Broken Arrow, Oklahoma in the total amount of $31,465.00, which included a five (5) year warranty.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Shaw, to accept staff’s recommendation and award the bid to Imajenus in the total amount of $31,465.00. Motion carried 5-0.

AYE: Harrod, Shaw, Agee, Mainord, Hall
NAY: None

c. North Radio Tower Site Antenna System (Award)

Emergency Management Director, Donald Lynch, announced that one (1) bid was received and after review and consideration it was staff’s recommendation to award the bid to JTS of Dallas, Texas in the total amount of $35,935.00.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to accept staff’s recommendation and award the bid to JTS in the total amount of $35,935.00. Motion carried 5-0.

AYE: Harrod, Agee, Mainord, Hall, Shaw
NAY: None

AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 7: Commissioners Comments

Commissioner Agee reminded everyone that on October 15, 2015 at 8:30 a.m. at 120 North Broadway a seminar will be held. It will include information regarding tax credits, grants, and tax breaks available in an effort to revitalize downtown Shawnee.

Vice Mayor Harrod stated that there was a good crowd at the Airport Airshow.

AGENDA ITEM NO. 8: Adjournment

There being no further business to be considered, the meeting was adjourned by power of the Chair. (6:49 p.m.)

WES MAINORD, MAYOR
ATTEST:

LISA LASYONE, DEPUTY CITY CLERK

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