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Date: 6/15/2015Board: City CommissionDocumentType: MinutesWeb Posted: 7/15/2015 9:30:28 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
JUNE 15, 2015 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, June 15, 2015 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Mayor

Vacant Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

Lesa Shaw Absent
Commissioner Ward 5 Commissioner Ward 6

ABSENT: Hall, Dykstra

INVOCATION Lord’s Prayer

FLAG SALUTE Led by Mayor Wes Mainord

AGENDA ITEM NO. 1: Consider approval of Consent Agenda:

1. Consider approval of Consent Agenda:

a. Minutes from the June 1, 2015 regular meeting and May 22, 2015 Special Call meeting.

b. Acknowledge the following reports and minutes:
• License Payment Report for May 2015
• Project Payment Report for May 2015
• Shawnee Urban Renewal Authority Minutes from May 5, 2015
• Planning Commission Minutes from May 6, 2015

c. Acknowledge receipt of Pioneer Library System Budget for July 1, 2015 through June 30, 2016.

d. Lake Lease Renewals/Transfers:

RENEWALS:
• Lot 22 Belcher Tract, 33410 Post Office Neck
Lessees: Cecilia Engle and Benjamin John D’Amico
• Lot 1 Belcher Tract, 15520 Nickens Rd.
Lessees: Walter and Brenda Christensen
• Lot 3 Belcher Tract, 15514 Nickens Rd.
Lessees: Norma and Harold Beavers
• Lot 8 Belcher Tract, 15509 Nickens Rd.
Lessee: Latta Family Trust
• Lot 10 Belcher Tract, 15607 Nickens Rd.
Lessee: Pamela Street
• Lot 8 Sect Tract, 33600 Post Office Neck
Lessees: Kenneth West and Lora Davis
• Lot 6 Belcher Tract, 15411 Nickens Rd.
Lessee: Carol Hopkins

TRANSFERS:
• Lot 6 Sect Tract, 33804 Post Office Neck
From: Terry Farris
To: James and Susan Ruth

e. Approve renewal of excess liability policy for Workers’ Compensation with Safety National Casualty Corporation for July 1, 2015, through June 30, 2016.

f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Billy Carson.

g. Mayor’s Appointments:

Planning Commission
Regena Morton Term to Expire 06/01/2018 Full Term
Replaces Ben Salter – Termed Out

Zoning Board of Adjustment
William Kirkland Term to Expire 06/01/2017 1ST Partial Term
Replaces Toby Blaylock – Termed Out

h. Budget Amendment – General Fund 001
To cover overage at yearend housekeeping

i. Budget Amendment – Street and Alley Fund 101
To transfer money from the general fund to cover street lights

j. Budget Amendment – 911 Fund 102
To move the money for the new Dispatch Center

k. Budget Amendment – Debt Services Fund 201
To amend the budget for in lieu of taxes from The Housing Authority

l. Budget Amendment – Library Fund 701
Transfer money to cover expenses at the library

m. Approve construction changes and additional equipment for 2015 Pierce PUC Rescue Pumper (Fire Department Engine 3)

n. Acknowledgment of contract renewals by City Manager for FY 2015-2016:

1. Pottawatomie Independent School District No. 93 for maintenance of tennis courts.
2. Gordon Cooper Technology Center (GCTC) District No. 5 to provide repaving and repair of public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
3. Project H.E.A.R.T., Inc. for providing meals to elderly persons.

o. Approve renewal of existing contracts with changes and approved by the Commission for FY 2015-2016:

(1) Agreement to provide police officers for Shawnee High School and Middle School.

Regarding Agenda Item No. 1(c), Commissioner Shaw asked for additional information on the Pioneer Library System Budget for July 1, 2015 through June 30, 2016.
Regarding Agenda Item No. 1(h), Commissioner Shaw requested to see a three-year trend regarding end of the year budget amendments.
Regarding Agenda Item No. 1(n), Commissioner Shaw noted that she would like to see all city contracts standardized into one boilerplate form.
Regarding Agenda Item No. 1(o), Commissioner Shaw pointed out that there was only one contract needing to be approved, although the agenda refers to contracts.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve the Consent Agenda Items No. 1(a-o). Motion carried
4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

AGENDA ITEM NO. 2: Citizens Participation

(A three minute limit per person)
(A twelve minute limit per topic)

Mr. Dell Kerbs spoke regarding the upcoming events taking place in the City of Shawnee, such as, the Municipal Pool opening, the Downtown Block Party, the Shawnee Trail Days and the fireworks display.

AGENDA ITEM NO. 3: Presentation by City Manager to Employee of the Month, Richard Cline, II, Water Distribution Department.

Richard Cline II was present to accept the Employee of the Month Certificate presented by City Manager Justin Erickson.

AGENDA ITEM NO. 4: Discussion, consideration and possible action of an ordinance amending the employee retirement system, Defined Contribution plan for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan. (DC)

Human Resources Director, Tammy Johnson gave a staff report regarding the revised retirement plan. Mrs. Jodi Cox of Oklahoma Municipal Retirement Fund assisted and responded to questions from the Commission.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve an ordinance amending the employee retirement system, Defined Contribution plan for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan. (DC)

Ordinance No. 2566NS was introduced.

AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN FOR THE CITY OF SHAWNEE, OKLAHOMA BY ADOPTING A REVISED AND RESTATED RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF THE CITY OF SHAWNEE, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES; PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A FUND TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES, TOWNS AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION, MANAGEMENT, AND INVESTMENT AS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND; PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE OKLAHOMA MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE CODE.

Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

Ordinance No. 2566NS was adopted by the City Commission.

AGENDA ITEM NO. 5: Discussion, consideration and possible action of an ordinance amending the employee retirement system, Defined Contribution plan for the position of Department Head or City Manager for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma. (CMO-DH)

A motion was made by Vice Mayor Harrod, seconded by Commissioner Shaw, to approve an ordinance amending the employee retirement system, Defined Contribution plan for the position of Department Head or City Manager for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma. (CMO-DH)

Ordinance No. 2567NS was introduced.

AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN FOR THE POSITION OF DEPARTMENT HEAD OR CITY MANAGER FOR THE CITY OF SHAWNEE, OKLAHOMA BY ADOPTING A REVISED AND RESTATED RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF
THE CITY OF SHAWNEE, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES; PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A FUND
TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES TOWNS
AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION, MANAGEMENT, AND INVESTMENTS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT
FUND; PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE
OKLAHOMA MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE CODE.

Motion carried 4-0.

AYE: Harrod, Shaw, Agee, Mainord
NAY: None

Ordinance No. 2567NS was adopted by the City Commission.

AGENDA ITEM NO. 6: Discussion, consideration and possible action of an ordinance amending the employee retirement system, Defined Contribution plan for the position of Department Head or City Manager-Special Incentive Plan for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan. (CMO-DH-SI)

A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve an ordinance amending the employee retirement system, Defined Contribution plan for the position of Department Head or City Manager-Special Incentive Plan for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan. (CMO-DH-SI)

Ordinance No. 2568NS was introduced.

AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED CONTRIBUTION PLAN FOR THE POSITION OF DEPARTMENT HEAD OR CITY MANAGER FOR THE CITY OF SHAWNEE, OKLAHOMA BY ADOPTING A REVISED AND RESTATED RETIREMENT PLAN; PROVIDING RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES OF THE CITY OF SHAWNEE, OKLAHOMA; PROVIDING FOR PURPOSE AND ORGANIZATION; PROVIDING FOR DEFINITIONS; PROVIDING FOR ELIGIBILITY AND PARTICIPATION; PROVIDING FOR NON-ALIENATION OF BENEFITS; LOSS OF BENEFITS FOR CAUSE AND LIMITATIONS OF BENEFITS; PROVIDING FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS; PROVIDING FOR ACCOUNTING, ALLOCATION, AND VALUATION; PROVIDING BENEFITS; PROVIDING FOR REQUIRED NOTICE; PROVIDING FOR AMENDMENTS AND TERMINATION; PROVIDING FOR TRANSFER TO AND FROM OTHER PLANS; CREATING A RETIREMENT COMMITTEE AND PROVIDING FOR POWERS, DUTIES, AND RIGHTS OF RETIREMENT COMMITTEE; PROVIDING FOR PAYMENT OF CERTAIN OBLIGATIONS; PROVIDING FOR DURATION AND PAYMENT OF EXPENSES; PROVIDING FOR EFFECTIVE DATE; PROVIDING FOR VESTING SCHEDULES; PROVIDING FOR A FUND TO FINANCE THE SYSTEM TO BE POOLED WITH OTHER INCORPORATED CITIES TOWNS AND THEIR AGENCIES AND INSTRUMENTALITIES FOR PURPOSES OF ADMINISTRATION, MANAGEMENT, AND INVESTMENTS PART OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND; PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS UNDER THE SYSTEM TO THE OKLAHOMA MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND INVESTMENT; PROVIDING FOR REPEALER AND SEVERABILITY; ADOPTING THOSE AMENDMENTS MANDATED BY THE INTERNAL REVENUE CODE.

Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

Ordinance No. 2568NS was adopted by the City Commission.

AGENDA ITEM NO. 7: Discussion, consideration and possible action on an economic development incentive agreement with Universal Forest Products, Inc.

City Manager, Justin Erickson gave a staff report regarding the economic development incentive agreement with Universal Forest Products, Inc. and stated that staff does recommend the approval of this item.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve an economic development incentive agreement with Universal Forest Products, Inc. Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

AGENDA ITEM NO. 8: Discussion, consideration and possible action to approve an ordinance repealing and amending Article 8 of the Shawnee Municipal Code regarding Pawnbroker dealings.

City Attorney Mary Ann Karnes gave a staff report stating that this amendment will make it more difficult for individuals to pawn items obtained illegally.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Shaw, to approve an ordinance repealing and amending Article 8 of the Shawnee Municipal Code regarding Pawnbroker dealings.

Ordinance No. 2569NS was introduced.

AN ORDINANCE REPEALING AND AMENDING ARTICLE 8 OF THE SHAWNEE MUNICIPAL CODE “PAWNBROKER” DEALING WITH BONDS; PROVIDING FOR A REGISTER; SETTING HOURS OF OPERATION; REQUIRING REPORTING; SETTING OUT REQUIREMENTS FOR ACCEPTANCE OF VARIOUS COMMUNICATIONS DEVICES; SETTING A PENALTY; PROVIDING FOR REPEALER, SEVERABILITY, AND CODIFICATION.

Motion carried 4-0.

AYE: Harrod, Shaw, Agee, Mainord
NAY: None

Ordinance No. 2569NS was adopted by the City Commission.

AGENDA ITEM NO. 9: A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 731 E. Independence from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Case #P03-15 Applicant: Lottie Coody (Deferred from May 18, 2015 City Commission meeting.)

Staff report was given by Assistant City Planner Justin Debruin. He stated that staff recommends approval with conditions on the requested rezoning; however, it was noted that the Planning Commission recommends denial. The requested rezoning location will be for a liquor store. Two letters protesting the proposed rezoning have been received.
Mayor Mainord declared a public hearing in session to consider an ordinance to rezone with a Conditional Use Permit for property located at 731 E. Independence from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Mr. Percy Harrell spoke in favor of said rezoning. He addressed concerns regarding a martial arts school located near the subject property and other associated parking concerns. No one appeared against said rezoning and the public hearing was closed.
A motion was made by Commissioner Agee, seconded by Vice Mayor Harrod, to approve the ordinance to rezone with a Conditional Use Permit for property located at 731 E. Independence from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Motion failed 3-1.

AYE: Agee, Harrod, Mainord
NAY: Shaw

AGENDA ITEM NO. 10: A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 7311 N. Harrison from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Case #P11-15 Applicant: Clifford and Stephanie Burnside

Staff report was given by Assistant City Planner, Justin Debruin. He stated that the Planning Commission, as well as staff, recommends approval of the requested rezoning.
Mayor Mainord declared a public hearing in session to consider an ordinance to rezone with a Conditional Use Permit for property located at 7311 N. Harrison from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Ms. Stephanie Burnside appeared in favor of said rezoning stating that the property will be used for pet boarding and grooming. She further explained the process and conditions that are to be expected within the facility. Ms. Khara Chriswell also appeared in favor of said rezoning. No one appeared against said rezoning and the public hearing was closed.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve an ordinance to rezone with a Conditional Use Permit for property located at 7311 N. Harrison from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit with the following conditions:

1. The Kennel License provisions of Shawnee Municipal Code, Chapter 5 shall apply and the applicant shall comply with all applicable rules.

Ordinance No. 2570NS was introduced.

AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: A TRACT OF LAND DESCRIBED AS BEGINNING AT A POINT 451 FEET SOUTH OF THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER (NW/C SW/4) OF SECTION TWENTY (20), TOWNSHIP ELEVEN (11) NORTH, RANGE FOUR (4) EAST, OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA; THENCE EAST 520 FEET; THENCE SOUTH 209 FEET; THENCE WEST 520 FEET; THENCE NORTH 209 FEET TO THE POINT OF BEGINNING, ACCORDING TO THE RECORDED PLAT THEREOF, REZONING SAID PROPERTY FROM C-3; HIGHWAY COMMERCIAL TO C-3P; HIGHWAY COMMERCIAL WITH CONDITIONAL USE PERMIT; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.

Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

Ordinance No. 2570NS was adopted by the City Commission.

AGENDA ITEM NO. 11: Consideration of approval of a Final Plat for North Harrison Industrial Park located at Harrison Street, north of Wolverine Road. Case #S07-15 Applicant: The Landrun Group, LLC

Staff report was given by Assistant City Planner, Justin Debruin. He stated that the Planning Commission, as well as staff, recommends the approval of a Final Plat.
A motion was made by Commissioner Shaw, seconded by Vice Mayor Harrod, to approve the Final Plat for North Harrison Industrial Park located at Harrison Street, north of Wolverine Road with the following conditions:

1. Final construction documents must be approved by the City Engineer prior to construction.
2. The final engineered drainage plan must be approved by the City Engineer prior to construction.
3. A fee-in-lieu of sidewalk construction is approved along Harrison Street and is to be paid concurrent with Building Permit submittal. All applicable standards apply and the City Engineer must approve the cost estimate submitted by the applicant’s engineer.
4. Developer shall extend the City’s waterline across the frontage of the area receiving Final Plat approval and as recorded on the Final Plat.
5. Developer shall extend the City’s sanitary sewer lines to at least the boundary of lots receiving Final Plat and as recorded on the Final Plat.
6. All other applicable City standards apply.

Motion carried 4-0.

AYE: Shaw, Harrod, Mainord, Agee
NAY: None

AGENDA ITEM NO. 12: Consideration of approval of a Final Plat for Kickapoo Plaza located at Kickapoo Street, north of MacArthur Street. Case #S08-15. Applicant: The Landrun Group, LLC

Staff report was given by Assistant City Planner, Justin Debruin. He stated that the Planning Commission, as well as staff, recommends the approval of a Final Plat.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve the Final Plat for Kickapoo Plaza located at Kickapoo Street, north of MacArthur Street with the following conditions:

1. Final construction documents must be approved by the City Engineer prior to development.
2. The final engineered drainage plan must be approved by the City Engineer prior to development.
3. Prior to recording of the final plat, all required utility easements and cross-access easements shall be appropriately noted on the plat.
4. Six (6’) foot sidewalk required along Kickapoo Street and shall be constructed as each lot is built-out in accordance with the adopted rules.
5. A landscaping plan shall be submitted concurrent with building permit submittal.
6. Submittal of appropriate documentation associated with cross-access agreements shall be required.
7. All other applicable City standards apply.

Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

AGENDA ITEM NO. 13: Consider a resolution of support indicating favorable consideration for a tax credit award to BP Union Affordable Housing Partners LP for the following project: twenty-four (24) single-family detached units in the 3500 Block (approximate) of N. Union Street.

Resolution No. 6493 was introduced.

A RESOLUTION SUPPORTING THE CONSTRUCTION OF TWENTY-FOUR (24) NEW UNITS OF A HOUSING DEVELOPMENT BY BP UNION AFFORDABLE HOUSING PARTNERS LP LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA; AND SUPPORTING FAVORABLE CONSIDERATION BE GIVEN FOR TAX CREDIT AWARD FOR THIS DEVELOPMENT.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve a resolution of support indicating favorable consideration for a tax credit award to BP Union Affordable Housing Partners LP for the following project: twenty-four (24) single-family detached units in the 3500 Block (approximate) of N. Union Street. Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

AGENDA ITEM NO. 14 WAS MOVED UNTIL AFTER EXECUTIVE SESSION BY THE POWER OF THE CHAIR.

AGENDA ITEM NO. 15: Acknowledge Sales Tax Report received June 2015.

Cynthia Sementelli, Finance Director, reported that June sales tax collected this month was $1,438,144.00, which is up 3.45% from 2014 and 8% from 2013. Overall the City of Shawnee is up $155,564.00 for the fiscal year.

AGENDA ITEM NO. 16: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 17: Commissioners Comments

Vice Mayor Harrod requested staff contact the Oklahoma Department of Transportation to see if the detours at Kickapoo and Independence streets could be removed before the IFYR rodeo next month.

Commissioner Shaw stated that staff is doing an amazing job with the sidewalks on Bryan Street. She also expressed concerns with the runoff going over the sidewalks at the corner of Bryan and MacArthur.

Mayor Mainord stated that he has been contacted regarding an issue of pedestrians crossing Interstate 40 between the Honda Dealership and Shawnee Mall.
Mayor Mainord also stated he enjoyed the Firetruck Wash Down ceremony to dedicate the City’s new fire apparatus.

RECESS CITY COMMISSION MEETING BY THE POWER OF THE CHAIR TO CONVENE SHAWNEE AIRPORT AUTHORITY AND RECONVENE SHAWNEE MUNICIPAL AUTHORITY (7:43 P.M.)

RECONVENE CITY COMMISSION MEETING BY THE POWER OF THE CHAIR (7:47 P.M.)

AGENDA ITEM NO. 18: Discussion, consideration and possible action to enter into executive session for the purpose of reviewing applications on candidates related to the hiring of a municipal judge pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to enter into Executive Session to discuss, consider and take possible action for the purpose of reviewing applications on candidates related to the hiring of a municipal judge pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”. Motion carried 4-0.
AYE: Harrod, Agee, Mainord, Shaw
NAY: None

COMMISSION ENTERED INTO EXECUTIVE SESSION AT 7:48 P.M. WITH ALL MEMBERS PRESENT.
COMMISSION RECONVENED FROM EXECUTIVE SESSION AT 8:16 P.M. WITH ALL MEMBERS PRESENT

AGENDA ITEM NO. 19: Consideration and possible action on matters discussed in executive session for the purpose of reviewing applications on candidates related to the hiring of a municipal judge pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to call for a Special Call meeting at 5:30 p.m. on July 20, 2015, for the purpose of interviewing applicants related to the hiring of a municipal judge.
Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Shaw
NAY: None

AGENDA ITEM NO. 14: Discussion, consideration and possible action on an ordinance amending Section 12-51 of the Shawnee Municipal Code relating to qualifications of Judge. (Carryover from June 1, 2015 City Commission meeting.)

A motion was made by Vice Mayor Harrod, seconded by Commissioner Shaw, to differ possible action on an ordinance amending Section 12-51 of the Shawnee Municipal Code relating to qualifications of Judge to the July 20, 2015 meeting. Motion carried 4-0.

AYE: Harrod, Shaw, Agee, Mainord
NAY: None

AGENDA ITEM NO. 20: Adjournment

There being no further business to be considered, the meeting was adjourned by power of the Chair. (8:18 p.m.)
WES MAINORD, MAYOR

ATTEST:
_______________________________
PHYLLIS LOFTIS, CMC, CITY CLERK

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