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Date: 3/2/2015Board: City CommissionDocumentType: MinutesWeb Posted: 6/17/2015 4:34:14 PM
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MARCH 2, 2015 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 2, 2015 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord

Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

Lesa Shaw Micheal Dykstra
Commissioner Ward 5 Commissioner Ward 6

ABSENT: Gary Vogel

FLAG SALUTE Led by Mayor Mainord

AGENDA ITEM NO. 1: Consider approval of Consent Agenda:

a. Minutes from the February 17, 2015 regular meeting.

b. Authorize staff to solicit Request for Qualifications for engineering of the Municipal Auditorium Heating and Air Conditioning (HVAC) system.

c. Budget amendment – General Fund
Purchase of Property Located at 227 North Broadway, Shawnee, Oklahoma

d. Lake Lease Renewals:

• Lot 6 Johnston Tract, 16708 Magnino Road
Lessee: Kelly & Janita Davis
• Lot 3 Mosler Tract, 16404 Archery Range Road
Lessee: Link Cowen

A motion was made by Vice Mayor Harrod, seconded by Commissioner Hall, to approve the Agenda Item Nos. 1(a-d). Motion carried 6-0.

AYE: Harrod, Hall, Shaw, Dykstra, Agee, Mainord
NAY: None

AGENDA ITEM NO. 2: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

There was no Citizens Participation.

AGENDA ITEM NO. 3: Presentation by City Manager to Employee of the Month, Jared Cooper, Planning Department.

Jared Cooper was present to accept the Employee of the Month Certificate presented by Interim City Manager Justin Erickson.

AGENDA ITEM NO. 4: Mayor’s Proclamations:
“Red Cross Month”
March 2015

Red Cross representatives accepted the Mayor’s Proclamation for “Red Cross Month” presented by Mayor Mainord.

“Severe Weather Preparedness Week”
March 1-7, 2015

Emergency Management Director Don Lynch accepted the Mayor’s Proclamation for “Severe Weather Preparedness Week” presented by Mayor Mainord.

AGENDA ITEM NO. 5: Discussion, consideration and possible action regarding Oklahoma Gas & Electric’s (OG&E) proposal to provide lighting around the Shawnee Airport Trail.
Staff provided a report which noted that the cost to provide lighting around the Shawnee Airport Trail is $207,000.00. The Avedis Foundation has provided a grant to the City which will cover $147,000.00 of the cost, with the City providing the remaining amount. There will be a total of 158 fixtures installed.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Shaw, to accept Oklahoma Gas & Electric’s (OG&E) proposal to provide lighting around the Shawnee Airport Trail. Motion carried 6-0.

AYE: Harrod, Shaw, Dykstra, Agee, Mainord, Hall
NAY: None

AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 7: Commissioners Comments

Commissioner Agee thanked those that attended the Downtown Task Force seminar.

The Mayor advised that the parties are still working on the contract with Visit Shawnee Inc.

Vice Mayor Harrod stated that the Shawnee Street Department did a good job clearing the streets during the recent snow storm.

Commissioner Shaw thanked everyone who has been working on the sidewalk on Beard Street.

AGENDA ITEM NO. 8: Adjournment

There being no further business to be considered, the meeting was adjourned by power of the Chair. (6:54 p.m.)



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