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Date: 2/2/2015Board: City CommissionDocumentType: MinutesWeb Posted: 2/19/2015 11:06:29 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
FEBRUARY 2, 2015 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, February 2, 2015 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Mayor

Gary Vogel Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

Lesa Shaw Micheal Dykstra
Commissioner Ward 5 Commissioner Ward 6

ABSENT: None

INVOCATION Rev. Amy Busse

FLAG SALUTE Led by Commissioner Dykstra

AGENDA ITEM NO. 1: Consider approval of Consent Agenda:

a. Minutes from the January 20, 2015 regular meeting and the January 23, 2015 special call meeting.

b. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority Minutes from the December 18, 2014 meeting.

c. Partial release of public sewer easement and acceptance of new public sewer easement in Block W of the Armourdale Addition (4000 Block N Harrison St).

d. Request authorization to advertise for bids for the Boy Scout Park Splash Pad site construction and for installation of selected water feature apparatus.

e. Authorize purchase of selected water feature apparatus' and mechanical system direct from supplier and authorize budget amendment to Capital Fund 301 for said purchase.

f. Authorize staff to sign agreement with Oklahoma Department of Emergency Management for subgrant of Emergency Management Performance Grant (EMPG) funds.

g. Budget amendment – Capital Fund 302
To Repair Heating & Air Conditioning Unit at City Hall
h. Mayor’s Appointments:

Shawnee Urban Renewal Authority
Larry Gill Term to Expire 02/02/2018 1st Full Term
Replaces Stephen Rice – Termed Out

Wayne Jackson Reappointment Term to Expire 02/02/2018 1st Full Term

Mayor Mainord requested that Agenda Items Nos. 1(d and e) be pulled and made a separate item for consideration.

A motion was made by Commissioner Dykstra, seconded by Vice Mayor Harrod, to approve the Agenda Item Nos. 1(a-h), less items 1(d and e). Motion carried 7-0.

AYE: Dykstra, Harrod, Mainord, Hall, Shaw, Vogel, Agee
NAY: None

AGENDA ITEM NO. 2: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

Darrel White requested that left turn signals be installed at the intersection of Union and MacArthur in the north/south bound lanes. Staff gave him the telephone number to the secretary of the Traffic Commission.

AGENDA ITEM NO. 1 (d and e): d. Request authorization to advertise for bids for the Boy Scout Park Splash Pad site construction and for installation of selected water feature apparatus.

e. Authorize purchase of selected water feature apparatus' and mechanical system direct from supplier and authorize budget amendment to Capital Fund 301 for said purchase.

Michelle Briggs, President of the Avedis Foundation, presented a check to the Mayor in the amount of $203,293.75 to the City of Shawnee as a matching grant for the Boy Scout Park Splash Pad.

A motion was made by Commissioner Hall, seconded by Commissioner Vogel, to approve Agenda Item Nos. 1(d and e). Motion carried 7-0.

AYE: Hall, Vogel, Agee, Harrod, Mainord, Shaw, Dykstra
NAY: None

AGENDA ITEM NO. 3: Presentation by City Manager to Employee of the Month, Lisa Lasyone, City Clerk’s office.

Lisa Lasyone was present to accept the Employee of the Month Certificate presented by Interim City Manager Justin Erickson.

AGENDA ITEM NO. 4: Discussion concerning fire run fees, fire service area, mutual aid agreements and fire service outside city limits.

Staff requested that this item be deferred to the February 17, 2015 City Commission meeting.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Hall, to defer the item until the February 17, 2015 City Commission meeting. Motion carried 7-0.

AYE: Harrod, Hall, Shaw, Dykstra, Vogel, Agee, Mainord
NAY: None

AGENDA ITEM NO. 5: Consider Bids/Proposals:

a. Proposals for City Manager Executive Search Firm CM-001-2015 (Award)

Human Resources Director Tammy Johnson announced that five proposals were received and after review and consideration it was City Manager Search Committee’s recommendation to award the proposal to Affion Public, LLC of Camp Hill, Pennsylvania in the total amount of $21,000.00.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to accept staff’s recommendation and award the proposal to Affion Public, LLC in the total amount of $21,000.00. Motion carried 6-1.

AYE: Harrod, Agee, Mainord, Hall, Dykstra, Vogel
NAY: Shaw

AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 7: Commissioners Comments

Commissioner Shaw asked Police Chief Russell Frantz if he had any information on the families of the Oklahoma Highway Patrol officers that were involved in an accident on Saturday, January 31, 2015. Chief Frantz stated he did not have any information.
By power of the chair, there was a moment of silence held for the officers and their families.

Commissioner Shaw informed the Commission that she attended the State of the State Address held by Governor Mary Fallon. She stated that she is looking into initiatives that the state is trying to put into place. One of those being performance based budgeting. She will provide more information during the budget process.

Commissioner Agee asked staff what the lake levels were at the present time due to the ongoing drought. Utility Director Steve Nelms reported the lake levels at both the Shawnee Twin Lakes and Wes Watkins Lake. Commissioner Agee recommended that everyone start being conservative when using water.

Vice Mayor Harrod asked if the Visit Shawnee Inc. (VSI) contract was any closer to being completed. City Attorney Mary Ann Karns stated it will be on the next agenda.

RECESS CITY COMMISSION MEETING BY THE POWER OF THE CHAIR TO CONVENE SHAWNEE AIRPORT AUTHORITY AND SHAWNEE MUNICIPAL AUTHORITY (7:05 P.M.)

RECONVENE CITY COMMISSION MEETING BY THE POWER OF THE CHAIR (7:13 p.m.)

AGENDA ITEM NO. 8: Discussion, consideration and possible action to go into Executive Session for discussion in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Hall, to enter into Executive Session for discussion in accordance with 25 O.S. §307B(3), purchase or appraisal of real property. Motion carried 7-0.

AYE: Harrod, Hall, Shaw, Dykstra, Vogel, Agee, Mainord
NAY: None

COMMISSIONERS ENTERED INTO EXECUTIVE SESSION AT 7:13 P.M. WITH ALL MEMBERS PRESENT.

COMMISSIONERS RECONVENED FROM EXECUTIVE SESSION AT 7:48 P.M. WITH ALL MEMBERS PRESENT.

AGENDA ITEM NO. 9: Consider matters discussed in Executive Session in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.

A motion was made by Commissioner Hall, seconded by Vice Mayor Harrod, to authorize staff to enter into negotiations to purchase real property in the amount discussed. Motion carried 7-0.

AYE: Hall, Harrod, Mainord, Shaw, Dykstra, Vogel, Agee
NAY: None

AGENDA ITEM NO. 10: Adjournment

There being no further business to be considered, the meeting was adjourned by power of the Chair. (7:49 p.m.)


WES MAINORD, MAYOR

ATTEST:


_______________________________
LISA LASYONE, DEPUTY CITY CLERK


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