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Date: 5/21/2012Board: City CommissionDocumentType: MinutesWeb Posted: 6/5/2012 10:08:05 AM
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MAY 21, 2012 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 21, 2012 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.

Linda Peterson

Absent Frank Sims
Commissioner Ward 1 Commissioner Ward 2

James Harrod Absent
Commissioner Ward 3 Commissioner Ward 4-Vice Mayor

John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6

ABSENT: Stephens, Collier

INVOCATION Rev. Kevin Nagle
Lifesong Church


AGENDA ITEM NO. 1: Consider approval of Agenda.

A motion was made by Commissioner Harrod, seconded by Commissioner Winterringer, to approve the Agenda. Motion carried 5-0.

AYE: Harrod, Winterringer, Smith, Sims, Peterson
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 2 on the Shawnee Municipal Authority Agenda.

b. Minutes from the May 7, 2012 regular meeting.

c. Acknowledge the following minutes:

• Shawnee Urban Renewal Authority minutes from March 6, 2012

d. Approve release of easement to Shawnee Hospital Authority for property no longer needed by the City of Shawnee.

e. Authorize staff to begin the bidding process on the Library re-roofing project.

Commissioner Sims requested that item 2(d) be pulled for separate consideration.
A motion was made by Commissioner Sims, seconded by Commissioner Harrod, to approve the Consent Agenda Items a-e, less d. Motion carried 5-0.

AYE: Sims, Harrod, Winterringer, Smith, Peterson
NAY: None

Regarding item 2(d), the easement to Shawnee Hospital Authority, City Attorney Mary Ann Karns explained that the legal description was recorded incorrectly many years ago and the mistake was just recently discovered. A motion was made by Commissioner Sims, seconded by Commissioner Harrod to approve agenda item 2(d). Motion carried 5-0.

AYE: Sims, Harrod, Winterringer, Smith, Peterson
NAY: None

AGENDA ITEM NO. 3: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

Mr. Jack Smith, 15203 Patterson Road, addressed the Commission regarding a Conditional Use Permit that was granted to his neighbor on April 19, 2010 which would allow a mobile home on his neighbor’s property at 15305 Patterson Road. At that time, the City granted the conditional use permit with several conditions, among those was a requirement that a building permit must be obtained and a house started within 6 months of the Commission meeting; also, that the house must be completed within a 2 year time period.
Mr. Smith stated that, as of this date, a stem wall has been constructed but nothing else done toward the construction of a house. He requested that the Commission look into this issue. Mayor Peterson assured Mr. Smith that staff would follow-up on the property at 15305 Patterson Road.

AGENDA ITEM NO. 4: Mayor’s Proclamation
“Emergency Medical Services Week”
May 20 – May 26, 2012

Mayor Peterson read the Emergency Medical Services Week Proclamation and presented the same to Greg Reid, who was present to accept.

AGENDA ITEM NO. 5: Presentation of United Way of Pottawatomie County Community Survey 2011, by Audrey Seeliger.

Ms. Seeliger introduced Mr. Michael Affentranger who presented the results of the Community Survey that was conducted in the Fall of 2011.
It was noted that 252 citizens responded to the on-line survey. The demographics of the respondents shows 72% were female, 73% had college degree(s) and 75% had a household income of greater than $50,000.00.
The survey showed that 36% of those responding felt that “successful children and youth” was the most important category, with “strong and safe families” second at 29%.
An area of concern noted in the survey was the question concerning respondent’s level of pride in our community. Fifty percent noted “some” community pride, 39% said they had “very high” community pride, followed by 22% with “low” and 7% who stated “none”. Positive contributing factors include small town, proximity to Oklahoma City metro, civic/religious/volunteer organizations, affordable housing and shopping/restaurants. Negative contributing factors include lack of activity/health conscious community, homelessness, lack of beautification and incarceration.
Mr. Affentranger stated that they will continue to do periodic surveys and will keep the Commission informed regarding their findings.

AGENDA ITEM NO. 6: Presentation of Capital Improvement Projects funding request for Shawnee Civic and Cultural Development Authority (Expo Center).

Shawnee Expo Manager Mike Jackson made the presentation regarding funding for FY 2012-13. He noted that for the past several years the City has provided $100,000.00 annually to the Expo to complete needed capital improvement projects. Mr. Jackson requested the additional funding again this year to remodel the two comfort stations. This would be the only project funded from this additional capital money.
Mayor Peterson noted that the Expo board has been frugal in their spending and have used the money wisely in completing past projects.

AGENDA ITEM NO. 7: Consider offer from Texoma Land Consultants to lease mineral rights on a tract of property the City owns in the Shawnee Twin Lakes area.

Mr. Jim Roberts, property acquisition agent, from Texoma Land Consultants come before the Commission to request the leasing of 1,014.99 acres of mineral rights around the Shawnee Twin Lakes area. It was noted that the City has been offered $200.00 per acre and 3/16th royalty from any future proceeds from wells. City Attorney Mary Ann Karns indicated that she would need to research whether the lease should be with the City of Shawnee or the Shawnee Municipal Authority.
Emergency Management Director Don Lynch noted that before any drilling commences a permit would have to be approved by the City Commission.
A motion was made by Commissioner Harrod, seconded by Commissioner Sims to accept the proposed offer from Texoma Land Consultants after staff has determined the appropriate entity. Motion carries 5-0.

AYE: Harrod, Sims, Peterson, Winterringer, Smith
NAY: None

AGENDA ITEM NO. 8: Acknowledge Sales Tax report received May, 2012.

Finance Director Cindy Sementelli noted that the sales tax report received in May showed revenues up $115,000 and 2.7% above the projected budget for this fiscal year.

AGENDA ITEM NO. 9: Consider Bids:

Bids will be considered in the Shawnee Municipal Authority meeting.

AGENDA ITEM NO. 10: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 11: Administrative Reports

Director of Operations James Bryce reported on several items as follows:
a. The in-house engineering of the airport walking track will begin soon, with the bid letting expected in the fall.
b. The VFW Memorial Day ceremony will be at Fairview Cemetery at 11:00 Monday, May 28th.
c. Confirmed that the City has received a $10,000 grant from Healthy Communities. The money will be used toward the improvements to the airport walking tract.

City Clerk Phyllis Loftis reported that as of July 1, 2012, the two Homeland Stores in Shawnee will accept Shawnee utility payments at kiosks located inside the stores. The kiosks will accept cash, check, Visa, MasterCard and Discover cards. A convenience fee of $1.50 is added for cash payments and $3.50 for credit card payments. The City will begin advertising this new payment option through utility bills, Channel 30 and signs posted inside and outside the Homeland Stores.

AGENDA ITEM NO. 12: Commissioners Comments

Commissioner Sims noted that the E-911 trust was considering an election. He asked for a report from City staff regarding this issue and how much money is transferred from the general fund to the E-911 fund.
Commissioner Sims also asked about the completed wage study and asked if it would be part of the budget discussion. City Manager Brian McDougal stated that it would be.
Commissioner Sims also spoke of his recent ride-along with Police Chief Russell Frantz. He recounted the night’s activities, including a high speed pursuit.

Mayor Peterson asked for an update regarding the removable of underground gas tanks at Center Street and Independence Street. She noted that the school had requested that this work be delayed until school was out this year. City Engineer John Krywicki stated that the company performing the project, O.E.I., has not been ready to do the project, but that a meeting was planned for this coming Friday with them to review the proposed plans.
Mayor Peterson also had a question from a concerned citizen regarding the recent change in ownership of a bar in downtown Shawnee. It was noted by City Manager McDougal and confirmed by Community Development Director Justin Erickson that all necessary paperwork and licensing had been done correctly. The previous zoning was still in effect and that the necessary state liquor license had been obtained by the new owners.

Commission Smith spoke of the community survey previously presented by Mike Affentranger. He stated that he considered it a very serious issue that more citizens didn’t express pride in the community. He stated that it appears that citizens had more community pride years ago than they do now. He urged everyone to do whatever is necessary to correct this serious problem.

Commissioner Harrod mentioned hiring extra summer help from high school/college students for the Parks Department and the Expo Center.

AGENDA ITEM NO. 13: Adjournment

There being no further business to be considered, a motion was made by Commissioner Sims, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried 5-0. (8:11 p.m.)

AYE: Sims, Harrod, Peterson, Winterringer, Smith
NAY: None




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