Date: 2/22/2011Board: City CommissionDocumentType: MinutesWeb Posted: 3/8/2011 1:20:41 PM
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FEBRUARY 22, 2011 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, February 22, 2011 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Sims presided and called the meeting to order. Upon roll call, the following members were in attendance.


Pam Stephens Frank Sims
Commissioner Ward 1 Commissioner Ward 2-Vice Mayor

James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4

John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6

ABSENT: Mayor Linda Peterson



Presentation of Certificate of Appreciation to U.S. Army Chaplain Captain David Jordan was made by Commissioner Stephens and accepted by Captain Jordan.

“Military Appreciation Day”
February 22, 2011

Mayor’s Proclamation “Military Appreciation Day” February 22, 2011 was presented by Commissioner Stephens and accepted by Captain Jordan.

AGENDA ITEM NO. 1: Consider approval of Agenda.

A motion was made by Commissioner Harrod, seconded by Commissioner Stephens, to approve the Agenda. Motion carried 6-0.

AYE: Harrod, Stephens, Sims, Collier, Winterringer, Smith
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Minutes from the February 7, 2011 meeting

b. Budget Amendment to Capital Improvement Fund 301 to roll over budgeted funds for A/C at Senior Center in Municipal Auditorium

c. Budget Amendment SMA Fund 501 to purchase 2 4x4 trucks

d. Acknowledge the following reports:
• Project Payment report January 1-31, 2011
• License Payment report January 1-31, 2011

e. Acknowledge Mayor’s Appointment:

T. Clarice Stone 1st full term to expire 2/04/14

f. Authorize staff to advertise for bids on Mall Drive Turning Lane Improvements.

g. Authorize staff to advertise for bids on the HVAC for the Chemical Building at Water Treatment Plant.

h. Lake Site Lease Renewal

• Lot 17 Johnston Tract, 16612 Stevens Road
LakeShore Lodge

i. Acknowledge FY11-12 Budget Schedule

j. Acknowledge receipt of application for Traffic Commission by Leonard W. (Bill) Johnson

Commissioner Winterringer requested that Consent Agenda Item (f) be pulled for separation consideration. A motion was made by Commissioner Harrod, seconded by Commissioner Collier, to approve the Agenda Items a-j, less item f. Motion carried 6-0.

AYE: Harrod, Collier, Winterringer, Smith, Stephens, Sims
NAY: None

Regarding Consent Agenda Item (f), Commissioner Winterringer asked if City Engineer John Krywicki could explain this item in more detail. Mr. Krywicki stated that the project consisted of adding two turn lanes on Mall Drive, at Union Street and at the Walmart entrance. The addition of these lanes should help traffic move more efficiently through this area.

A motion was made by Commissioner Winterringer, seconded by Commissioner Stephens, to approve the Agenda Item 2-f. Motion carried 6-0.

AYE: Winterringer, Stephens, Sims, Harrod, Collier, Smith
NAY: None

AGENDA ITEM NO. 3: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

There was no Citizens Participation.

AGENDA ITEM NO. 4: Presentation of Shawnee Convention and Visitor Bureau Annual Report and Budget by Gordona Rowell, Executive Director.

Presentation of the Shawnee Convention and Visitor Bureau Annual Report and Budget was given by Gordona Rowell, Executive Director. Ms. Rowell had previously provided Commissioners, media and staff copies of her report for independent review. Among items discussed at the meeting were the local economic impact, lodging trends and the SCVB 2011 budget. Ms. Rowell noted that Shawnee has rebounded much quicker from economic hardships than other communities across the United States. In 2010 Shawnee lodging establishments had a 61.5% occupancy rate, with an average daily lodging rate of $63.09. It was further noted that lodging supply grew by 11% in 2010, while demand has grown by 14%. Overall, hotel generated revenue exceeded $8.5 million within the city limits of Shawnee. Future plans include partnering with the Heart of Oklahoma Exposition Center in marketing research, increasing electronic communications and social media marketing.

AGENDA ITEM NO. 5: Presentation by Cindy Sementelli, Finance Director, regarding additional Municipal Court position and additional Code Enforcement position.

Community Development Director Justin Erickson, who spoke prior to Ms. Sementelli, provided Commissioners with a press release prepared for immediate release. The press release announces a major code compliance campaign for 2011 and beyond. Mr. Erickson outlined an aggressive plan to improve neighborhoods and remove dilapidated buildings. The plan includes eight areas of emphasis:
 Increased staffing level
 Increase budget to remove dilapidated structures
 Grant assistance through Shawnee Urban Renewal Authority
 Focus efforts on enforcing all existing ordinances
 Innovate efforts by using meter readers to identify properties that may have code violations
 Increase dilapidated structure removal goal to 20-25 for 2011.
 Educate the public through the media
 Make the effort sustainable not only for the 2011-2012 fiscal year, but beyond.

Finance Director Cindy Sementelli reported that two positions, Court Clerk and Code Enforcement Office, would be hired during the current fiscal year. Ms. Sementelli estimated that the cost during the current budget year for these two positions will be $36,000; for the 2011-2012 fiscal year the amount of $110,000 will be budgeted for both positions.

AGENDA ITEM NO. 6: Acknowledge Sales Tax Report received February 2011.

Ms. Sementelli reported that the February sales tax report showed sales were not as strong as anticipated. She reported sales tax $76,358 higher than the same time period last year.

AGENDA ITEM NO. 7: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 11: Administrative Reports

Utility Director Jim Bierd reported that the City had thirty-one weather related main breaks. Crews worked two – 12 hour shifts in order to make repairs. He further reported that no main breaks were reported over the past weekend.

Regarding the installation of the 30” water line, Mr. Bierd reported that most of the pipe had been installed except for the area around the Wes Watkins tie-in. Therefore, the City would be switching to water from the Shawnee Twin Lakes at this time. He further reported that the rebuilt tower valves are now allowing water to be used from Shawnee Twin Lakes No. 2.

AGENDA ITEM NO. 12: Commissioners Comments

Commissioner Smith stated he would like to create some interest for a curb-side recycling program within the City. It was reported that Central Disposal would be interested in providing that service if enough residents are interested in the program. The City Manager was directed to coordinate with Central Disposal to address Commissioners regarding curb-side recycling.

AGENDA ITEM NO. 15: Adjournment

There being no further business to be considered, a motion was made by Commissioner Harrod, seconded by Commissioner Stephens, that the meeting be adjourned. Motion carried 6-0. (7:25 p.m.)

AYE: Harrod, Stephens, Sims, Collier, Winterringer, Smith
NAY: None




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